Last updated: 12 November 2025
Leconfe Cloud (“Leconfe,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, and protect your information when you use Leconfe Cloud at https://event.leconfe.com.
By using Leconfe Cloud, you agree to this Privacy Policy. If you do not agree, please stop using the Service.
1. Summary
At Leconfe Cloud, your privacy matters.
We collect only the information necessary to help you create and manage academic conferences, such as your name, email, and basic usage data.
Your data belongs to you — we never sell it, and we only share it when required to operate the platform securely or comply with the law.
You can access, update, or delete your data at any time by contacting our support team.
Leconfe Cloud is designed for academic and research use only.
We actively prevent misuse, including hosting or promoting gambling, adult, or unrelated commercial content.
2. Information We Collect
We collect information to operate the platform effectively and provide you with a reliable experience.
2.1 Information you provide
When you register or create a conference, we collect:
- Name and email address
- Password (encrypted and never stored in plain text)
- Organization and conference details
- Payment information (for Managed Hosting or paid services)
2.2 Information collected automatically
When you use Leconfe Cloud, we may collect:
- Device and browser type
- IP address and approximate location
- Usage logs (login times, actions, and system events)
This helps us maintain platform security and performance.
2.3 Cookies
We use cookies to:
- Keep you logged in
- Remember preferences
- Analyze usage to improve performance
You can disable cookies in your browser settings, though some features may stop working properly.
3. How We Use Your Information
We use the data we collect to:
- Provide, operate, and maintain the Service
- Help you create and manage conferences
- Communicate service updates or account notices
- Detect and prevent fraudulent or abusive activity
- Improve platform features and reliability
We may also process limited data for analytics or service improvement, always in line with applicable data protection laws.
4. Prohibited Content and Misuse
Leconfe Cloud is intended for academic and research-related use only.
We may monitor for and take action against misuse, including but not limited to:
- Hosting or promoting gambling, adult, or illegal content
- Running deceptive or fraudulent conference sites
- Spamming or sending unsolicited communications
- Uploading materials that violate intellectual property rights
Accounts found using the Service for such purposes may be suspended or removed, and related data may be deleted.
5. Data Sharing
We do not sell or rent your personal information.
We share data only when necessary:
- With infrastructure or email delivery providers that help operate the Service
- When required by law or legal process
- To enforce our Terms of Service or protect our users
- With your consent, for third-party integrations or plugins you enable
All partners are bound by strict data protection agreements.
6. Data Security
We use industry-standard measures to protect your data:
- HTTPS encryption for all data transfers
- Encrypted password storage
- Access controls and audit logs
- Regular system monitoring
Despite our best efforts, no system is fully secure. You are responsible for safeguarding your account credentials.
7. Data Retention
We retain your data while your account is active or as needed to provide the Service.
When you delete your account or conference, we remove your data from active systems within a reasonable period, unless retention is required for legal or backup purposes.
8. Your Rights
You have the right to:
- Request correction or deletion
- Withdraw consent for processing (where applicable)
- Request a copy of your conference data
You can exercise these rights by contacting support@leconfe.com.
9. Institutional Accounts (Managed Hosting)
For Managed Hosting customers, your institution owns and controls the data within its hosted environment.
Leconfe acts only as a data processor, maintaining infrastructure and technical operations on behalf of the institution.
We do not access or share institutional data except as required to support or secure the Service.
10. Third-Party Links
Leconfe Cloud may include links or integrations (e.g., Crossref, ORCID).
We are not responsible for the data practices of those third parties. Review their privacy policies before using their services.
11. International Data Transfers
Leconfe may store or process data in multiple regions.
By using the Service, you consent to the transfer and processing of your data across borders, subject to appropriate safeguards.
12. Changes to This Policy
We may update this Privacy Policy from time to time.
If changes are material, we’ll notify you via email or within the platform.
Your continued use of the Service after updates means you accept the revised Policy.
13. Contact Us
For privacy questions or data requests, contact us at:
Leconfe Cloud Support
📧 support@leconfe.com
🌐 https://leconfe.com