This chapter explains how to register for the conference, create a submission, respond to peer reviews, and proofread the version of your paper ready to be published in the Proceedings as an author.

If you are submitting to a conference using the Leconfe platform and are not familiar with the platform, you can refer to this chapter to learn how to proceed with your manuscript at any stage.

Registering with the Conference

The first step before submitting your paper is to register a user account. You can access the conference page and register on the conference website.

Fill in your details on the registration form.

Once complete, you can proceed to submit your paper or edit your account information if needed.

Generally, the author dashboard offers two registration options: registering as a Presenter or as a Participant only. Please select the option that best fits your needs.

Making a Submission

After logging in, you may see the message “Submission is not open.” This means the conference has not yet opened submissions. You can check the submission schedule on the timeline page for each conference.

If the submission process is open, you can start submitting your paper.

Fill in your paper information.

Step 1: Fill in additional information such as topic, keywords, and abstract.

Step 2: Upload your abstract or full paper file.

Before saving the uploaded file, make sure the upload process status shows as complete.

Step 3: Add contributors.

Step 4: The final step — review and make sure all your information is correct.

Submission process is complete.

At this stage, you only need to wait for notification and the next step from the Editor. Typically, your paper will move on to the review stage.

Submission Fees

Some conferences charge a submission fee. When you fill out the submission form, if the conference requires a fee, you will see payment type options. Select the payment type that fits your needs.

If available, you can also add extra items such as additional pages or color printing. The cost for each extra item is shown directly on the form.

After submission is complete, you will receive an automatic payment notification via email. Check your inbox for further information.

Additional Data

The conference manager can add extra fields to the submission form. These fields may include:

• Short or long text fields
• Dropdown list options
• File uploads

Fill in the additional data as requested by the conference manager. This data is saved with your paper and can be reviewed at any time.

Copyright and License

When submitting your paper, you may be asked to provide copyright information, such as:

• Copyright holder name
• Copyright year
• License URL (e.g. Creative Commons license)

This information is included with your paper. Conferences typically set default values for these fields. If you hold your own copyright, you can change these defaults.

Editor Guidance

If the conference has provided editor guidance, an Editor Guidance button will appear on your paper page. Click this button to read instructions and directions from the editorial team.

This guide helps you understand the editorial process, including expected formatting and other requirements. When you first open the paper page, this guide may appear automatically. You can check “Don’t show again” after reading it.

Responding to Revision or Resubmission Requests After a Review

After your paper goes through the review process, you will be notified by email about the result — whether your paper is accepted or needs revisions.

Log in to the conference system to review the detailed revision information provided by the editor.

After making the necessary revisions, please upload the revised file in the “Revision” section.

Once the revised file is uploaded, the Leconfe system will automatically notify the editor.

Any updates or additional revision requests from the editor or reviewer will be sent by email.

If you need further details or want to communicate, you can use the “Discussion” feature.

Withdrawing a Submission

If you decide to withdraw your submission from the conference, you can request a withdrawal. The process requires approval from a conference manager or editor.

How to request a withdrawal:

• Open your submission from the My Queue tab
• Look for the Request Withdrawal option
• Submit the request — a notification is sent to the conference managers

After you submit the request:

• The conference manager receives a notification about your withdrawal request
• A manager or editor must approve the withdrawal
• Once approved, your submission status changes to Withdrawn
• You receive a notification confirming the withdrawal

Note: Once a submission is marked as Withdrawn, it is removed from the active review process. If the conference charges a submission fee and you have already paid, check with the conference organizers about their refund policy.

Presentation Stage

After peer review is complete, your paper moves to the Presentation Stage. At this stage, you can upload your final presentation file.

You can choose from the following presentation types:

• Google Slides — simply enter your presentation link
• PDF File — upload your presentation in PDF format
• Other formats — upload files in other supported formats

You can also add a thumbnail image for your presentation. All presentation files are saved and accessible to the editorial team.