What is Leconfe?

Leconfe is a conference management platform that helps you organize every part of an academic conference from one place. Instead of juggling emails, spreadsheets, and separate tools, you can manage registrations, collect submissions, coordinate peer reviews, process payments, and publish proceedings — all through a single system.

Leconfe is open-source software, which means it is free to download and run on your own web server. It was designed to be flexible enough for small workshops and large international conferences alike. Whether you are hosting your first symposium or your tenth annual congress, Leconfe gives you the tools to keep everything organized and professional.

Key Features

• Online Registration — Let attendees sign up and pay through a simple registration form. Collect the information you need without paper forms or manual data entry.
• Abstract & Paper Submission — Authors can submit their work directly through your conference website. Track every submission from arrival to final decision.
• Peer Review Management — Assign reviewers, set deadlines, and manage the entire review workflow. Support for single-blind and double-blind review processes.
• Payment Processing — Accept registration fees and other payments online. Automatic invoicing and receipts keep your financial records in order.
• Conference Website Builder — Create a professional conference website without writing any code. Publish schedules, speaker lists, and announcements with a built-in editor.
• Certificate Generation — Generate and send participation certificates to attendees, presenters, and reviewers automatically.
• Proceeding Publication — Publish accepted papers as conference proceedings on your site. Make research discoverable with built-in indexing support.

Who Should Use Leconfe

Leconfe is built for anyone who organizes academic or scientific conferences. This includes:

• University departments and research centers running annual conferences
• Professional associations hosting member events and symposia
• Independent conference organizers managing multi-track academic events
• Research institutions publishing peer-reviewed proceedings

If you are responsible for putting together a conference — whether it has 50 attendees or 5,000 — Leconfe can handle the logistics so you can focus on the content.

Current Version

This documentation covers Leconfe version 1.4.1, the latest stable release as of 2025. Recent improvements include:

• An enhanced payment system with automatic invoicing and receipts
• Role-based dashboards that show each user only what they need
• An improved review form system with customizable evaluation criteria
• A website builder for creating and customizing your conference site

This guide provides step-by-step instructions for setting up your conference, configuring the editorial workflow, managing submissions and reviews, and publishing proceedings. It is written for all users — site administrators, conference managers, editors, reviewers, and participants — with screenshots and clear explanations throughout.